1.

TITLE OF COURSE:

File Management

PREFIX/NUMBER:

  BTE 116

CREDIT HOURS:

1

2.

PREREQUISITE:

NONE

3.

RESOURCES NEEDED:

TEXT:

File Management: Brown, Patrice. South-Western Educational and Professional Publisher, 1^st Edition. 2001.

SUPPLIES:

Pens, pencils, and notebook.  Access to Computer with Microsoft XP operating system and Microsoft Access.

4.

COURSE DESCRIPTION:

Stresses time management and personal organizational skills. Instructs on how physical records/files are identified, stored, and retrieved.  Covers the basic filing rules—classifying, indexing, coding, storing, and retrieving as applied to basic methods—alphabetic, chronological, subject, numeric, and geographic.  Emphasizes hands-on records management through the use of simulations, which includes manual and/or computer software. Further, the concept is translated into computer applications of managing files and folders specifically using Windows Operating Systems.

5.

COURSE GOAL:

To demonstrate an understanding of the principles and practices of effective records management for both manual and automated records systems, including paper, computer database, micro-image records, and magnetic optical disk media.

To study and apply basic filing rules in coding, indexing, and filing business records for manual systems.

6.

COURSE OBJECTIVES:

By the end of the course, students will be able

(A)

to demonstrate understanding of the nature of records and records management.

(B)

to demonstrate an improved method of managing time and personal resources.

(B)

to demonstrate knowledge of alphabetic indexing rules for personal, business, government, and other names.

(C)

to demonstrate knowledge of the alphabetic method of records storage.

(D)

to demonstrate knowledge of alphabetic records storage equipment and supplies.

(G)

to demonstrate knowledge of the subject method of records storage.

(H)

to demonstrate knowledge of the numeric method of records storage.

(I)

to demonstrate knowledge of the geographic method of records storage.

(J)

to acquaint students with automated records systems.

(K)

to acquaint students with micro-image records.

(L)

to demonstrate knowledge of controlling the records management program.

7.

EVALUATION PROCEDURES:

A.

This one unit course will consist of a midterm exam (25%) and a comprehensive final exam (25%) covering the textbook as well as hands on filing procedures.

B.

Projects coordinating with the text book will be assigned and evaluated each week for completeness and correctness.  Weekly projects will comprise 50% of the final grade.

Grading Scale
Raw Score Range

Letter Grade

90 to 100

A

80 to 89

B

70 to 79

C

60 to 69

D

0 to 59

F

Special Remarks:

Students may challenge this course by applying to the Department Chairperson for a test out.  This test must be completed during the first week of the semester with a minimum score of 70 percent in order to qualify for a test out.

1.

Attendance:  College policy states that students may be dropped from enrollment when absent 20 percent of the scheduled class meetings.  If enrolled from the beginning of the term, fifteen hours will usually constitute 20 percent of a four-credit semester course which meets five hours per week.  Reinstatement procedures are described in the PCC catalog.

2.

Tardy Policy:  A student who is late three times (enters classroom after the instructor has taken roll) will be charged with one full absence unless student can provide valid reasons for one or more of these tardies.

3.

Assignments/Missed Exams:  It is the student's responsibility, whether present or absent, to obtain all material presented and to complete all course assignments.  If prior arrangements are made or extenuating circumstances exist, makeup of tests may be allowed.  Late homework papers will not be accepted unless those same extenuating circumstances exist.  Makeup of quizzes is to be at the instructor's discretion.

8.

COURSE OUTLINE

Tentative Schedule

I.

UNIT 1: Indecision: Throw Out or Save?

2

II.

UNIT 2: Organize Your Time and Your Clutter

2

III.

UNIT 3: Understanding a Record’s Life

2

IV.

UNIT 4: Keep or Dispose of Records?

2

V.

UNIT 5: Understanding the File Storage Structure

2

VI.

UNIT 6: Organize Your Computer Files

2

VII.

UNIT 7: Managing E-Mail

2

VIII

UNIT 8: Paper VS Electronic Storage

2

IX.

UNIT 9: Arrange Files for Storage and Retrieval

2

X.

UNIT 10: Sum It Up With a Manual

2

A great activity is to bring in someone as a guest speaker who manages records at the Court House, State Hospital, etc. or go on a second field trip.

2

Project – Compilation of work for the term.

Personal Time Log – To be kept during the entire course.

2

Total

24

9.

METHODS OF INSTRUCTION:

To be successful in this course, students are expected to participate in discussions, readings, in-class writing, and peer review activities. The instructor may assign point values to such activities.

10.

ACADEMIC INTEGRITY:

The very nature of higher education requires that students adhere to accepted standards of academic integrity. Therefore, Pueblo Community College has adopted a policy of academic conduct as described in the Student Handbook. Violation of academic integrity may be defined to include the following: cheating, plagiarism, falsification and fabrication, abuse of academic materials, complicity in academic dishonesty, and personal misrepresentation. It is the student’s responsibility to be aware of the behaviors that constitute academic dishonesty. Sanctions for violating the standards of academic integrity may include warning, probation, suspension, and/or failure of the course or assignment at the discretion of the instructor.

11.

ADA NOTICE:

Students who have a documented disability may be eligible to receive accommodations for this class. Please contact the Disability Resources Center at 549-3446 for further information.