Home Page PCC > About Us > Employment > acaddivprogasst




Vacancy Announcement


Please note:   This posting is for 3 Academic Division Programs Assistant positions with 1 position in each of the College’s academic divisions.  If you would like to only be considered for specific division, please notate that on your application.


Position Title:

Academic Division Programs Assistant

Position Number:









Business & Technology (201590)

Arts & Sciences (201600)

Health & Public Safety Professions (201610)


Release Date/Closing Date:


12/06/2012 – 01/04/2013

Applications are due by 4:00 pm on the close date.  Applications received after the close date will not be accepted.  Post-marks will not be accepted.


Department/Division Purpose:


The Office of the Academic Dean exists to provide academic leadership across the division, including teaching sites and campuses. Ensures academic quality, consistency, and student success.


Job Summary Statement:


All job descriptions incorporate and utilize the principles and tools of continuous improvement.  This is the foundation of our accreditation through the Academic Quality Improvement Program. Launched by the Higher Learning Commission (HLC) in 1999, the program offers an alternative reaccreditation pathway emphasizing continuous quality improvement. The HLC's Handbook for Accreditation summarizes the program as follows: "The Academic Quality Improvement Program (AQIP) infuses the principles and benefits of continuous improvement into the culture of colleges and universities by providing an alternative process through which an already-accredited institution can maintain its accreditation from the Higher Learning Commission.”   Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job description.   In addition, all job descriptions require the utilization of available technology in the completion of the duties.

This position specifically exists to provide assistance to the Division Dean and Department Chairs in meeting the needs of each academic department and/or program across all campuses and all teaching sites of the college.  The Division Academic Programs Assistant provides support in the coordination of the division’s academic departmental operations, curriculum, syllabi, instructional materials, part-time instructor orientations, marketing and promotion and assessment of student learning.  This position serves to facilitate communication between instructors and faculty across all campuses and teaching locations. This position is a 1.0 APT and reports to the Academic Dean.


The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus, college service, and a willingness to assist as needed are expectations for all employees.


Essential Functions:


% of Time

Instructional Support: Serve as a liaison between Department Chairs and academic advising on all campuses/sites to ensure updates and changes have been communicated and current information is being delivered. Provide academic advising to students, as needed. Facilitate communication and training with part-time instructors at all campuses/sites. Ensure branch campus/site instructors have access to up-to-date syllabi, text books, instructional supplements, and other department specific resources. Perform branch/site classroom observations, write-ups, and feedback sessions, as needed. Serve as a liaison between the division’s Assessment Lead and the department chairs to assist with the division’s Assessment of Student Learning Plans. Work directly with part-time instructors on the Pueblo Campus in gathering data and compiling results. Work with Academic Directors on branch/sites in gathering data from part-time instructors and compiling results.



Operational Procedures: Support Department chairs in the completion of various department operational procedures to include but not limited to the following; book orders, graduation planning sheets, purchasing, course schedules, faculty workload forms, and syllabi updates.



Hiring & Orientation: Assist Department Chairs in the hiring process of new faculty and instructors, including ensuring that all faculty and instructors have the required credentials in accordance with CCCS policies and procedures.  Assist Department Chairs with orientation of new faculty and instructors, to include arrangement of mentoring, and guidance in professional development/training as needed for new faculty and instructors to meet the educational needs of our students.



Program Support: Assist Department Chairs with marketing and recruitment for all departments and programs within the division, to include general informational meetings/open houses regarding the educational opportunities within the division on a regular basis.  Attend College and Division meetings, assist in minute taking and/or provide other meeting operational support, participate in committees, and other duties and responsibilities assigned by the Academic Dean.



Non-Essential Functions:


% of Time

Represent the Division by communicating with the public during PCC sponsored activities.  Attend graduation of students.



Minimum Qualifications


Applicants must meet all minimum qualifications for the position they are seeking as of the date of the application, unless otherwise specified.  Experience will be based upon a full-time, 40-hour work week.  Part-time experience will be pro-rated.  Part-time teaching experience will be based on a ratio of 36 credit hours = 1 year of experience.









·         3 years’ experience in an institution of higher education.

·         Verifiable experience in a position that required effective communication with faculty and staff.


Special knowledge, skills, abilities:

·         Demonstrated success in a position that required the ability to work independently, set priorities, and possess strong organizational skills.


Preferred Qualifications










·         5 years’ experience in an institution of higher education, including classroom instruction.


Special knowledge, skills, abilities:

·         Demonstrated ability to manage projects and set specific goals and objectives.


Salary Information


$33,000 base salary with additional compensation based on experience and education.  In addition to salary, PCC offers an excellent benefits package which includes health, dental, vision, life insurance, and retirement.


Application Process


To be considered for a position, applicants must submit a PCC Application, voluntary Affirmative Action form, letter of interest, resume, and unofficial transcripts to PCCJOBS@pueblocc.edu or by mailing applicant packets to:     Human Resources

                                                   900 W Orman Ave

                                                   Pueblo, CO 81004


Selection Process


--All applications received by the close date will be considered.


--After the position closes, applicants will be screened based on the posted MINIMUM QUALIFICATIONS


--Applicants meeting minimum qualifications will be moved to the Screening Committee.  The Screening Committee will determine the applicants who will be offered interviews and those applicants will be contacted via email or telephone.


--Once a job offer has been accepted, all applicants will be notified via email.


--Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on your application and may not be eligible for consideration.


Pueblo Community College is an equal opportunity educational institution and does not discriminate on the basis of age, race, religion, color, national origin, sex, or disability in its activities, programs, or employment practices as required by Title VI, Title IX, Section 504, Age Discrimination Act, and Title II of the ADA

For information regarding Pueblo Community College Security, including crime statistics for the Pueblo, Fremont, and Southwest Colorado Community College East and West campuses and surrounding areas, please see the Pueblo Community College Campus Security website at: /StudentServices/Security/Security.htm. For a hard copy report please contact 719-549-3144