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Vacancy Announcement

Position Title:

Administrative Assistant - CHEO Grant (Grant Funded Position)

Position Number:

201540

Campus:

Pueblo

Department:

Finance

Release Date/Closing Date:

 

07/26/2013 – 08/16/2013

Applications are due by 4:00 pm on the close date.  Applications received after the close date will not be accepted.  Post-marks will not be accepted.

Department/Division Purpose:

 

The Consortium for Healthcare Education Online (CHEO) at Pueblo Community College, a federally funded United States Department of Labor Trades Adjustment Assistance for Community College and Career Training (TAACCCT) program, functions solely to support the activities outlined in the CHEO Program proposal selected for funding. Seven other colleges join PCC:  Kodiak College, AK; Otero Junior College, CO; Red Rocks Community College, CO; Montana State University-Great Falls College of Technology, MT; Flathead Valley Community College, MT, Lake Area Technical Institute, South Dakota; and Laramie County Community College, WY. This project will serve counties identified in the States of Alaska, Colorado, Montana, South Dakota, and Wyoming. CHEO’s institutional partners will develop or transition identified allied healthcare courses and programs into hybrid and/or online formats. These programs—some of which will be new and others currently provided in the face-to-face format only—will offer students the opportunity to acquire stackable certificates, allowing them to make progress in their profession as working adults while pursuing academic credentials. Additionally, many of the courses in these programs lattice so that students can more easily change their area of focus to a different allied health program and be able to apply their prior learning. As appropriate, CHEO partners will develop new lab exercises using the North American Network of Science Labs Online (NANSLO) labs to provide their students with the opportunity to conduct science experiments online. The following certificate and degree credentials will be developed and awarded by members of the consortium: Polysomnography, Emergency Medical Services (EMT-basic, intermediate EMT and advanced EMT), Health Information Technology, Occupation Endorsement Certificate, Medical Office Support, Medical Lab Technology, Nurse Aide, Home Health Care, Hospice Care, Medication Aide, Health Care Core, Pre Nursing, Paramedicine, Radiation Technology, Medical Lab Technician, Practical Nursing , Nurse Aide Certificate Cardiopulmonary Resuscitation and AAS degrees. Targeted populations of students include TAA eligible workers, returning veterans and older adults.

Job Summary Statement:

 

This position is contingent upon grant funding which is not expected to continue past September 2016.

All job descriptions incorporate and utilize the principles and tools of continuous improvement.  This is the foundation of our accreditation through the Academic Quality Improvement Program. Launched by the Higher Learning Commission (HLC) in 1999, the program offers an alternative reaccreditation pathway emphasizing continuous quality improvement. The HLC's Handbook for Accreditation summarizes the program as follows: "The Academic Quality Improvement Program (AQIP) infuses the principles and benefits of continuous improvement into the culture of colleges and universities by providing an alternative process through which an already-accredited institution can maintain its accreditation from the Higher Learning Commission.”   Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job description.  In addition, all job descriptions require the utilization of available technology in the completion of the duties.

This position specifically exists to provide administrative and management support to the CHEO Grant Project Director, assisting with a variety of professional and administrative duties including supporting communication among various partners that support grant project related project and fiscal operations, assisting in data collection and the compilation of performance and financial reports, budget controls, and resolving problems that have an impact on the overall goals of the CHEO grant funded program. Strong written and oral communication skills are essential.  This position reports directly to the CHEO Project Director.

 

The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus, college service, and a willingness to assist as needed are expectations for all employees.

 

Essential Functions:

 

% of Time

 

 

Develops daily office processes, procedures, and required functions related to the CHEO approved grant activities. Manages paperwork and documentation, including processing of all mail, communications, contracts/agreements. Manages all office workflow processes and procedures, and maintains/develops project timelines in support of 5-State Consortium projects, composes and edits memos, letters, and e-mails to provide information and effective communication.

20%

Maintains, organizes, and files all grant paperwork, including incoming documents requiring the CHEO Grant Administrator’s signature. Responsible for scheduling the calendar of the CHEO Grant Project Director and Grant Administrator and coordinates all meetings, events, and support services as needed. Schedules travel arrangements, car rental and hotel accommodations for the CHEO Grant Project Director and Grant Administrator and PCC CHEO grant funded personnel, as requested. Assists in gathering data for reports. Designs/lays out documents, flyers, invitations, etc.  Assists in the organization of travel and event planning.

25%

Manages the coordination of contracts, correspondence, and complex documents insuring renewals and addendums or revisions are coordinated, logged, and retained. Manages grant personnel and contract database and runs monthly reports to determine contract expiration dates and completion. Uses Microsoft Excel and Word daily to produce documents, reports, and forms.

25%

Orders and maintains office supplies for the CHEO Grant Project Director and grant offices. Serves as Secretary to CHEO related meetings, taking minutes and transcribing, as needed. Uses procurement card for grant purchases and reconciles charges monthly using appropriate fund allocations. Makes decisions and answers questions related to grant administration, performing other duties as assigned or required.

15%

Interacts daily with internal and external contacts, including personnel at PCC and the 5-State Consortium member institutions.

15%

Non-Essential Functions:

 

% of Time

None

 

Applicants must meet all minimum qualifications for the position they are seeking as of the date of the application, unless otherwise specified.  Experience will be based upon a full-time, 40-hour work week.  Part-time experience will be pro-rated.  Part-time teaching experience will be based on a ratio of 36 credit hours = 1 year of experience.

Minimum Qualifications

 

Education:

Professional Development in commonly used organizational software such as Microsoft Office Suite

ALL DEGREES MUST BE EARNED FROM A REGIONALLY ACCREDITED INSTITUTION

Licenses or Certifications:

None

Experience:

Two years or more of technical/professional experience in a professional business setting

Experience working with cross-functional teams

Experience in event/meeting planning

Special knowledge, skills, abilities:

 

Demonstrates effective computer skills, especially in the use of Excel spreadsheets, desktop publishing and word processing

Demonstrates computer skills including Microsoft Office (Word, PowerPoint, and Outlook)

Demonstrates strong oral and written communication, analytical, organizational, and people skills

Preferred Qualifications

 

Education:

Bachelor’s Degree in Business or related field

ALL DEGREES MUST BE EARNED FROM A REGIONALLY ACCREDITED INSTITUTION

Licenses or Certifications:

 

 

Experience:

Experience related to contracts and / or grant project/fiscal management

Organizing travel arrangements for meetings locally or nationally

 

Special knowledge, skills, abilities:

Demonstrates a working knowledge or familiarity with Banner and/or COFRS

Demonstrated ability in problem solving, multitasking, and time management

Salary Information

 

$35,000 base salary. In addition to salary, PCC offers an excellent benefits package which includes health, dental, vision, life insurance, and retirement.

Application Process

 

To be considered for a position, applicants must submit a PCC Application, voluntary Affirmative Action form, letter of interest, resume, and unofficial transcripts to PCCJOBS@pueblocc.edu or by mailing applicant packets to:       Human Resources

                                                900 W Orman Ave

                                                Pueblo, CO 81004

Selection Process

 

--All applications received after the closing date will not be considered.

--After the position closes, applicants will be screened based on the posted MINIMUM QUALIFICATIONS

--Applicants meeting minimum qualifications will be moved to the Screening Committee.  The Screening Committee will determine the applicants who will be offered interviews and those applicants will be contacted via email or telephone.

--Once a job offer has been accepted, all applicants will be notified via email.

--Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on your application and may not be eligible for consideration.

Pueblo Community College prohibits and will not tolerate discrimination or harassment that violates federal, state law, or Board Policy 3-120 or Board Policy 4-120.  The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion or sexual orientation.  The College complies with Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Education Amendments of 1972 (Title IX), the Age Discrimination in Employment Act, the Rehabilitation Act of 1973, the Americans with Disabilities Act, Pregnancy Discrimination Act of 1978, Vietnam Era Veterans Readjustment Assistance Act of 1974; Executive Order 11246, and sections 24-34-301, C.R.S. et seq..

The College has designated the Director of Human Resources as its Affirmative Action Officer with the responsibility to coordinate its civil rights compliance activities and grievance procedures. For information, contact the Director of Human Resources, 900 W. Orman Avenue, telephone and TDD (719) 549-3220; or the Office for Civil Rights, U.S. Department of Education, Region VIII, Federal Office Building, 1244 North Speer Boulevard, Suite 310, Denver, CO 80204, telephone (303) 844-3417.

For information regarding Pueblo Community College Security, including crime statistics for the Pueblo, Fremont, and Southwest Colorado Community College East and West campuses and surrounding areas, please see the Pueblo Community College Campus Security website at: /StudentServices/Security/Security.htm. For a hard copy report please contact 719-549-3144